Administrative Assistant - Finance

DATE: 7-19-00

JOB TITLE: Administrative Assistant - Finance
DEPARTMENT: Finance
DIVISION: Administration

IMMEDIATE SUPERVISOR: Finance Director

DIRECTION OF OTHERS: None

EDUCATION, TRAINING, AND EXPERIENCE REQUIRED: High School graduate, supplemented by at least one year of post graduate education with a minimum of one years accounting experience; or, high school graduate with a minimum of four years accounting experience.

NATURE OF WORK: Performs a wide variety of general accounting, clerical duties which include receptionist, record-keeping, payroll computations, typing, computer input, filing and assessment searches.

WORK PERFORMED/AREAS OF RESPONSIBILITIES:

I. Contributes to the effective communication of data and information by preparing documents, bulletins, letters, notices, employee forms, etc. related to the operation of City government.

II. Counts departmental remittances, prepares receipts and bank deposits.

III. Check signing, check distribution and voucher filing for the accounts payable processing.

IV. Check signing and distribution of payroll checks.

V. Accepts and processes employee applications for benefits and maintains the records (including W-4's, I-9's, insurance deferred compensation, PERA, etc.).

VI. Assists in report distribution, record retention and filing systems.

VII. Maintains information storage retrieval systems to facilitate ease of access to data used in day to day activities.

VIII. Respond to inquiries made of Finance Office by telephone, e-mail and completing transactions at the counter.

IX. Performs all other job-related duties as assigned.

EXTENT AND TYPE OF INTERACTION WITH PUBLIC:
I. Represents City government through direct contact with the public.

A. Answers citizen questions through daily telephone and Internet contacts.
B. Responds to citizen inquiries regarding City government in person, by telephone, and electronically.
C. Transaction and other counter duties.
D. Daily contact with the public.

REQUIRED LICENSES, CERTIFICATIONS, AND REGISTRATIONS:
I. Must posses a valid Minnesota driver's license.
II. Attendance at various computer training classes.
III. Must be eligible to be bonded.

EQUIPMENT AND TOOL OPERATION:
I. Employee must be capable of operating a variety of office equipment relative to this position which shall include but may not be limited to: Communication equipment, computers, typewriters, check signing machine, copiers, fax machines, and calculators.

WORKING HOURS AND CONDITIONS:
I. Hours may vary, but generally 8:00 a.m. to 5:00 p.m., Monday through Friday. This is a non-exempt position.
II. This position works primarily in an office environment, with little exposure to outdoor temperature variations or environmental factors.

In compliance with the Americans With Disabilities Act the following represents the Physical and Environmental Demands: This position requires an equal amount of time spent standing, walking, and sitting. Lifting, pushing/pulling, or carrying objects weighing up to twenty (20) pounds is sometimes required, with a maximum of forty (40) pounds infrequently required. Climbing, stooping, kneeling, crouching, crawling, twisting, and bending are sometimes required. Repetitive movements of the hands are sometimes required. Audio, visual, and verbal functions are essential functions to performing this position. The majority of the workday is spent indoors.