City Administrator

DATE: 4-27-00

JOB TITLE: City Administrator
DEPARTMENT: Administration
DIVISION: N/A

IMMEDIATE SUPERVISOR: Mayor and City Council

DIRECTION OF OTHERS: Assistant City Administrator, department directors, and Assistant
City Clerk

EDUCATION, TRAINING, AND EXPERIENCE REQUIRED: Masters degree in Public Administration or related field, and ten years local government management experience.

NATURE OF WORK: Responsible to a seven-member city council and mayor for the management of municipal services.

WORK PERFORMED/AREAS OF RESPONSIBILITIES:
I. Advises Council on policy matters and implements Council policies.

A. Considers citizen, staff, board/commission, and other input for initiation of policy recommendations.
B. Prepares alternatives and recommendations regarding possible policies for review and adoption by City Council.
C. Assigns staff and resources to ensure the timely and efficient implementation of Council policies.
D. Assigns Council in annual policy planning process.

II. Appropriately participates in hiring and supervision of all personnel.
A. Hires department directors and establishes procedures for hiring of other City employees, except those covered under civil service.
B. Reviews, interprets, and administers personnel policies and collective bargaining agreements.
C. Represents City in collective bargaining with employee groups.

III. Prepares and implements annual budget.
A. Obtains input from Council and others regarding priorities for preparation of budget.
B. Provides general guidance to department directors for preparation of annual budget and capital improvement plan.
C. Reviews and refines departmental budget requests to ensure conformance with overall goals established by the City Council.

IV. Coordinates City operations for maximum effectiveness.
A. Ensures appropriate communication and cooperation between departments, boards, and commissions.
B. Works with other governmental agencies such as Owatonna Public Utilities, Steele County, School District, State and Federal offices.

V. Performs Charter and statutory requirements of City Clerk.
VI. Responsible for providing leadership within the organization for initiatives that improves the economic base and general quality of life within the community.
VII. Performs all other job-related tasks as necessary.

EXTENT AND TYPE OF INTERACTION WITH PUBLIC:
I. Represents City government in dealing with public and private agencies.
A. Undertakes and coordinates lobbying and public information activities with
state legislators and governmental agencies.
B. Works with public and private agencies for community betterment.

II. Presents City policies to the public.
A. Works with media representatives to provide accurate, timely information to the public.
B. Makes presentations at various public events and meetings.
C. Receives and processes input from citizens.

REQUIRED LICENSES, CERTIFICATIONS, AND REGISTRATIONS:
I. Must posses a valid Minnesota driver's license.

EQUIPMENT AND TOOL OPERATION:
I. Employee must be capable of operating miscellaneous office and other equipment relative to this position which shall include but may not be limited to: Personal computer, copy machines, fax machines, calculators, motor vehicles, communication equipment, and related items.

WORKING HOURS AND CONDITIONS:
I. This is an exempt position.
II. Maintains a work schedule that permits easy access for citizens and city departments, primarily Monday through Friday.
III. This position works primarily in an office environment, with little exposure to outdoor temperature variations or environmental factors.

In compliance with the Americans With Disabilities Act the following represents the Physical and Environmental Demands: This position requires an equal amount of time spent standing, walking, and sitting. Lifting, pushing/pulling, or carrying objects weighing up to twenty (20) pounds is sometimes required, with a maximum of forty (40) pounds infrequently required. Climbing, stooping, kneeling, crouching, crawling, twisting, and bending are sometimes required. Repetitive movements of the hands are sometimes required. Audio, visual, and verbal functions are essential functions to performing this position. The majority of the workday is spent indoors.