Director of Parks Recreation and Government Buildings

Director of Parks Recreation and Government Buildings

DATE: 4-15-2013

JOB TITLE: Director of Parks Recreation and Government Buildings
DEPARTMENT: Parks & Recreation
DIVISION: N/A

IMMEDIATE SUPERVISOR: City Administrator

POSITIONS SUPERVISED: Park Director, Senior Citizen's Director, Assistant Recreation Director, administrative support staff, and other departmental employees.

EDUCATION, TRAINING AND EXPERIENCE REQUIRED:Bachelor of Science degree in Parks and Recreation Administration, or closely related field, or 15 years of progressively responsible management and leadership experience in the Park and Recreation field.  Minimum of 5 years related supervisory and/or administrative experience.

NATURE OF WORK: Plans, organizes, and supervises all functions and programs of the Parks and Recreation Department including parks, trails, government buildings, recreation programs, Senior Place, Tennis and Fitness Center, and Brooktree Golf Course. This individual is the lead staff person for the Park and Recreation Board.

WORK PERFORMED/AREAS OF RESPONSIBILITIES:

I. Administers park and recreation programs for the City, assuring compliance of policy and procedures set by the Park and Recreation Advisory Board and the City Council.

A. Research of policy and procedures
B. Develops procedures to carry out policies established by the Park and Recreation Advisory Board and City Council.
C. Coordinates and reviews procedures for maximum service.

II. Performs planning and research activities for Park development and maintenance programs that will meet the needs of the community.

A. Studies trends, needs, and conditions; solicits public input.
B. Prepares and recommends long range and immediate plans to meet community needs.
C. Stays abreast of new developments in parks and recreation field.
D. Participates in design and modernization of existing facilities.
E. Participates in land acquisition activities for park development.
F. Establishes maintenance standards.

III. Oversees the development and organization of recreational activities which meet the needs and desires of the area residents.

A. Study needs and trends for all divisions of the department
B. Examine and analyze the effectiveness of department services
C. Insure space and facilities for recreational activities.

VI. Maintains service to the public through staffing recommendations.

A. Recruits, selects and recommends department personnel
B. Organizes, trains, and assigns personnel
C. Establishes and maintains effective working relationship between the departments
D. Consults with and evaluates department personnel

V. Oversees financial operations of Parks and Recreation Department to insure fiscal responsibility.

A. Directs, controls, and accounts for the expenditure of funds in accordance with the department budget appropriations.
B. Prepares and justifies budget estimates, work programs, and supporting data for department functions.
C. Establishes and maintains cooperative planning and working relationships with other local agencies concerned with Park and Recreation Department.
D. Plans and recommends capital improvements.
E. Prepares grant applications to assist in meeting capital improvement and other needs.

VI. Responsible for preparation and reporting of department activities to comply with guidelines established by the City of Owatonna and State reporting systems.

A. Maintains systematic, complete and accurate records of department activities, services, personnel, and property.
B. Prepares and issues regular and special department reports.
C. Maintains daily priority work and activity schedule
D. Conducts daily correspondence as necessary
E. Prepares all information and reports to be submitted to state agencies.

VII. Supervises and directs department activities and projects.

A. Coordinates with supervisory personnel for the planning and scheduling of work assignments, activities, and capital improvements.
B. Establish and check on maintenance standards
C. Approves purchases of maintenance and program equipment and supplies
D. Attends organizational meetings for various recreational activities.

VIII. Stays abreast of development in parks, recreation, and leisure services with the State of Minnesota by attending State/National conventions, and conferences.

IX. Performs all other job-related activities as necessary.

EXTENT AND TYPE OF INTERACTION WITH PUBLIC

I. Establishes and maintains cooperative planning and working relationships with local sports associations, advisory boards, school district, Steele County, and the general public.

II. Develops public understandings and participation in Park and Recreation program through public relation activities.

A. Interprets to the departmental programs, its philosophy and objectives through all suitable means.
B. Promotes the use of Park and Recreation facilities, areas and equipment for group activities, recreation and relaxation.
C. Disburses department information and services to local media. Provides news releases to the local media.
D. Attends civic club meetings, schools, and other public gatherings to promote the activities, functions, and enthusiasm for new programs and/or facilities in the City.

REQUIRED LICENSES, CERTIFICATIONS, AND REGISTRATIONS
Must possess a valid Minnesota Driver's License

EQUIPMENT AND TOOL OPERATION
Employee must be capable of operating miscellaneous office and other equipment relative to this position which shall include but may not be limited to: personal computer, copier, fax machine, motor vehicles, communication equipment and related items.

WORKING HOURS AND CONDITIONS
I. Generally the work week is Monday - Friday from 8:00 a.m. - 5:00 p.m. Evening and weekend work are occasionally required. This is an exempt position.
II. Maintains a work schedule permitting easy access for citizens.
III. This position works primarily in an office environment, with limited exposure to outdoor temperature variations.

In compliance with the Americans With Disabilities Act the following represents thePhysical and Environmental Demands: While performing the duties of this job, the employee is regularly required to use hands and fingers, handle, feel or operate objects, tools or controls and reach with hands and arms. The employee frequently is required to stand, walk, talk or hear, sit, climb or balance, stoop, kneel, crouch, crawl and smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to seventy-five (75) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.