Division Commander - Captain

Date: 12-17-2010

Position Title: Division Commander - Captain

Department: Police - Patrol / Investigations

Accountable To: Police Chief

Status: Regular Full-Time / Exempt, Non-Union

Primary Objective of Position

Supervises and develops police officers, corporals, sergeants, and civilian personnel to assure effective and consistent enforcement of rules/regulations, policy/procedures, city ordinances, and all state and federal laws pertaining to operations and activities occurring on properties under the jurisdiction of the City of Owatonna. Keeps the police chief informed of pertinent events and information necessary to coordinate all department activities. Acts on behalf of the Chief in his/her absence.

Major Areas of Accountability

Direct Management Assignment: Assumes responsibility for the direction and administration of one of the following law enforcement management activities as assigned by the Chief of Police.

Patrol Operations:

Oversees all functions of the Patrol Division including:
Schedule Management; Training; Forfeiture; Critical Incident Management; Fleet Management; Grant Writing; Policy Development; K-9 Unit; S.W.A.T.; Community Service Officers (CSO); Dispatch - MDC/CAD/Radio; Technology; Community Policing - City of Owatonna Landlord Association (COLA); National Night Out (NNO); Explorers; Evaluating Delivery of Services and Officer Performance; Responding to Public Inquiries and Adherence to Policies; Procedures, State and Federal Laws, and Proper Police Techniques by all Employees; Other.

Investigative Operations:

Oversees all functions of the Investigations Division including:
Schedule Management; Training; Crime Scene Management; Sex Offender Verifications; Property and Evidence; Evidence Technicians; Critical Incident Management; Policy Development and Implementation: Professional Standards - Internal Affairs; Drug Task Force; Gang Investigations; Pawn Shop; Alcohol and Tobacco Compliance Checks; Property Crime Investigations; Crimes against Persons Investigations; Firearms Purchasing Permits; Responding to Public Inquiries and Adherence to Policies, Procedures, State and Federal Laws, and Proper Police Techniques by all Employees; Other.

Personnel Administration: Leads, directs, motivates, disciplines, transfers, trains and evaluates subordinates, coordinates the recruitment, testing and hiring processes.

Budget Administration: Assists and makes recommendations to the Chief on all facets of the budget process and in purchasing decisions. Fleet maintenance, equipment acquisition and maintenance, and facility services and maintenance are included in this area.

Planning and Evaluation: Participates with the Chief of Police in the overall planning of department operations and procedural policies in a manner, which will assure coordinated planning and implementation of agreed-upon plans. Actively participates in staff meetings, roll calls, public gatherings and events.

Other: Willingly accepts any and all other duties as assigned or designated.

Examples of Performance Criteria:

1. Demonstrates the ability to interact positively and cooperate with co-workers and the public. Subordinate employees have a clear sense of what is expected and participate in open two-way communication.

2. Demonstrates success as a team member, a problem solver and positive solution-oriented person.

3. Has proven ability to respond as a leader in emergency situations requiring use of sound judgment and decisive actions.

4. Demonstrates willingness to develop skills of others and fairly evaluate effectiveness of subordinates and the organization.

5. Performs duties efficiently with a minimum of supervision and utilizes time efficiently.

6. Makes decisions without procrastination. Displays a constant willingness to decide, rather than "hold". Makes decisions exhibiting qualitative depth of action, rather than shallow thinking, or impulsiveness. Consults others as appropriate before making choices. Makes good decisions, but allows self-alternate approach, if things go wrong. Looks at long-term consequences and implications, rather than merely handling short-term "crisis". Makes decisions logically and consistent with Department goals, even when others may not agree.

7. Maintains and demonstrates a thorough knowledge of the criminal code, city ordinances, rules of arrest, search and seizure, and data practices to assure legally accepted procedures are communicated and practiced.

8. Possesses ability to evaluate and analyze the accomplishments of department's goals and objectives, to conduct research, and to quantify programs.

9. Demonstrates thorough knowledge of modern supervisory methods, police policies, and procedures. Confronts problems associated with employee performance to achieve needed improvement.

10. Develops, maintains and promotes a cooperative and harmonious work relationship with fellow officers within and outside the department, with other City personnel and with the general public. Communicates effectively in making oral and written reports.

11. Willingly accepts changes in assignment, work hours, and minor duties as requested.

12. Proven ability to locate, write proposals and secure and manage grants and related funding.

Essential Functions, Knowledge and Skill Requirements:

1. Community Oriented Policing Skills: Is current in the philosophies of community-oriented policing and problem solving. Believes in and has demonstrated ability in the implementation of community-oriented policing. Works in partnership with citizen and community groups to identify and solve problems. Empowers staff to make decisions and solve problems in consideration of the Department's Mission.

2. Decision-Making Skills: Able to identify and choose appropriate decisions from a variety of choices. Makes judgments on all possible decisions and realizes ramifications or possible impact of each decision. Recognizes when a decision is necessary and exhibits readiness to make a sound decision. Uses discretionary authority effectively.

3. Ability to Analyze and Solve Problems: Able to identify a problem and its causes. Breaks complex problems into components that are amenable to analysis. Able to recognize when more information is necessary, and has the ability to research and obtain necessary information through a variety of methods.

4. Planning and Organization: Able to set priorities, coordinate and schedule tasks or events in a logical manner to maximize staff and material resources and increase efficiency. Has the ability to meet predefined goals within a prescribed timetable. Anticipates problems, and is proactive thinking rather than reactive to problems. Formulates objectives and sets standards of performance. Has proven ability to locate, write, secure and manage the grant funding process.

5. Management Skills: Coordinates delegates and follows up on work of subordinates. Able to assess capabilities and skills of staff to optimize use of personnel. Able to train and develop staff members, and keeps staff members informed on new developments. Handles and prevents personnel problems.

6. Leadership Skills: Has the ability to guide and motivate people to achieve tasks. Able to control and influence personnel so they focus on a particular issue or arrive at a solution to a problem. Is assertive. Does not shy away from action because of feared risk of outcome. Shows initiative and extends beyond what is called for. Ability to gain the respect of staff and citizens.

7. Written Communications Skills: Prepares well-written communication in understandable, clear and concise manner. Able to condense desired message into grammatically correct and succinct written form. Makes smooth transitions between thoughts. Has the ability to read and comprehend written materials. Prepares memos and letters that are complete, and include all significant aspects of the topic. Accurately interprets written communications of others.

8. Oral Communications Skills: Speaks in a clear and understandable manner so listener grasps message. Able to verbally persuade, summarize and justify effectively. Elicits feedback and is able to draw others into conversation. Listens attentively to others.

9. Technical Skills: Has training in and experience with computers, automated records systems, spreadsheets and databases. Demonstrates ability in the field of law enforcement, personnel management and discipline, a willingness to confront, community oriented policing and problem solving, preparing budgets, criminal investigation, case management, program development and project management.

Minimum Qualifications:

1. Associates degree from an accredited college or university in Law Enforcement or related field.

2. Minimum eight (8) years experience as a licensed police officer and attained the rank of sergeant or above. Sergeants on a probationary status at the time of application are not eligible.

3. Must have broad experience in police operations and administration and have demonstrated modern management skills and abilities as they relate to effective police administration.

4. A strong customer service philosophy as a means of fostering a balanced
and sustainable community.

5. Strong communications skills both written and oral, plus a positive team-oriented attitude. Ability to speak and write English clearly and concisely.

6. Possess a valid Driver's License and be eligible to be POST certified in the State of Minnesota.

Desirable Qualifications:

1. A historical commitment to education, including a bachelor's degree and receipt of a master's degree from an accredited institution or effort toward preferred. In addition, candidates should have attended one or more of the following: Northwestern Traffic Institute - Staff and Command; Southern Police Institute (SPI); FBI National Academy; Law Enforcement Executive Development Seminar (LEEDS), and / or Senior Management for Police Executives (SMIPS) a plus.

2. Emergency Management Certification (NIMS)

3. Successful grant writing experience.

4. Prior budgeting responsibilities/experience.

5. Proven track record of innovation and of building strong relationships with elected officials, other executive managers, the community, and city staff.

6. A critical thinker and communicator who is comfortable interacting in any environment and his/her history should reflect an impressive track record of good judgment and creativity.

7. Evident experience in labor relations and personnel management.

8. Teaching Experience: POST accredited or college level.

9. Volunteer and/or leadership experience in community-based organizations: i.e., Scouts, Church, Rotary International, Lions Club, Chamber of Commerce, YMCA

In addition to the above requirements, applicants must have the ability to perform the essential functions of a peace officer and agree to stipulate to the employment conditions as listed both in this job description and any employment agreements.